When you read or listen to ideas from others, it is essential to acknowledge their thoughts by citing them when we use them to avoid plagiarism. When working with sources, citing and referencing them correctly is vital. In some cases, you may want to quote something directly, which can be done in various ways and formats depending on the context, length, and how you opt to integrate it into your writing. This article will cover all you need to know about quoting.
Quoting – In a Nutshell
A quotation is a way of bringing someone else’s work into your discussion. Quoting helps you in the following way:
- It enables you to avoid plagiarism
- It brings clarity to your work
- It redirects readers to more information about your topic
- It reinforces your arguments and provides authenticity
- It supports your claims
Definition: Quoting
Quoting is described as using the exact words said or written by another author in your academic paper. This external information is usually used in order to support your own arguments. When quoting, you enclose the words and sentences that are not initially yours with quotation marks. There are several ways to integrate quotes in your academic work depending on how they are introduced, if it is a quote within a quote, or if it should be a block quote.
Example
The President ordered, “All learning institutions to be closed due to COVID” in his speech.
In this example, “All learning institutions to be closed due to COVID” represents the quote that is included in the sentence. It illustrates the exact words that the President has used in his speech.
What is the purpose of quoting?
Quoting is used to emphasize language, present evidence, and express, define and explain your ideas.
Emphasis on language with quoting
Quoting is used very commonly to emphasize language.
In this case, quoting is relevant, as users of a certain language may give the strongest representation of that language:
Example
Peter explains that “Schadenfreude” is a word that can’t be translated into English.
Presenting evidence with quoting
Quoting is often used when presenting evidence in order to support a claim. This may be relevant when you intend to convince your readers.
Firstly, account for your claim:
Example
Julia Winter’s (2004) writings express that she believes there is no objective reality; instead, a person creates his or her own reality.
Secondly, introduce the quote:
Example
In Societal psychology, Winter asserts,…
Finally, present the evidence:
Example
…“if you tell a big enough lie and tell it often enough, it will be believed” (p. 23).
Quoting expressions, explanations, or definitions
In order to support your argument, you may quote expressions, explanations, or definitions by other authors:
Example
We should focus on our creativity because, as Maya Angelou expressed, “You can’t use up creativity. The more you use, the more you have”.
Quoting in different citation styles
Citation styles are a set of protocols for citing sources when writing an academic paper, and also function as tools to avoid plagiarism. There are a number of citation styles, which are useful in academic writing:
Examples
- Parenthetical citations or narrative citations like APA style and MLA style
- Footnotes in Chicago style
Let’s take a more in-depth look at these citation styles in relation to quoting below.
Quoting in APA style
When quoting in APA in-text citation style, the author’s last name, the year of publication, and page numbers must be included. If the quote is located on only one page, the abbreviation “p.” is used. If the quote reaches more than one page, the abbreviation “pp.” is used.
In APA in-text citation style, one may distinguish between a parenthetical citation and a narrative citation:
| Parenthetical citation | At the end of the quote, all the information of the source must be placed in brackets. |
| Example | “APA style is one of the most commonly used citation styles in academic writing” (Cenzo, 2022, p. 234). |
| Narrative citation | If the name of the author is mentioned in the sentence, the year of publication is placed after the name in brackets. At the end of the sentence, the page number is set in brackets. |
| Example | Cenzo (2022) stated that “APA style is one of the most commonly used citation styles in academic writing” (pp. 234-300). |
Regarding punctuation, it is essential to set commas, periods, exclamation points, question marks…etc. after the quotation marks.
Quoting in MLA style
When quoting in MLA in-text citation style, only the author’s last name and page numbers must be included. In the case of two authors, both names must be stated. If there are more than two authors, only name the first one and add “et al.” to refer to the rest. The information of the sources is not separated by commas, nor are page indicators used in MLA.
Examples
- One author: (Cenzo 23)
- Two Authors: (Cenzo and Melly 40-42)
- Three plus authors: (Cenzo et al. 43)
In MLA in-text citation style, one may distinguish between a parenthetical citation and a narrative citation:
| Parenthetical citation | At the end of the quote, all the information of the source must be placed in brackets. |
| Example | “APA style is one of the most commonly used citation styles in academic writing” (Cenzo 234). |
| Narrative citation | If the name of the author is mentioned in the sentence, the page number is set in brackets at the end of the sentence. |
| Example | Cenzo stated that “APA style is one of the most commonly used citation styles in academic writing” (234-300). |
Like in APA, it is essential to set commas, periods, exclamation points, question marks…etc. after the quotation marks.
Quoting in Chicago style
Footnotes are notes written at the bottom of the page in a paper. They are indicated by letters or symbols written in the form of a superscript and placed right after a quote. Citing a quote in Chicago style must include the author, title, and page numbers.
Example
Cenzo stated that “APA style is one of the most commonly used citation styles in academic writing.” (Cenzo, Citation Styles, 234.)
How to introduce quotes correctly
When quoting in your paper, consider the following Dos and Don’ts:
Dos
- Make sure to present your quotes in your own words
- Convey the purpose of your quotes to the readers
- Use quotes that support your arguments and provide an additional understanding of the context
Don´ts
- Avoid redundancy and do not include unnecessary quotes
- Don’t look for a quote and then find the technique, start with the technique and incorporate a suiting quote
- Don’t write quotes as a sentence by itself
Find a detailed account of the 3 ways of introducing quotes correctly below:
1. Introductory sentences
Introductory sentences present the quote. They serve to open paragraphs and precede the idea sentence. The common tense used is present simple. They require a comma mostly after an introductory clause, prepositional phrase, verbal phrase, or distinct pause. If the introductory sentence is a full sentence, a colon must be placed at the end of it.
Unlike APA and MLA parenthetical citations, punctuations like full stop, comma, question mark, and exclamation point are placed inside the quotation marks in Chicago.
Example
| ✘ Incorrect | ✓ Correct |
| A recent study shows that: “Children from higher income-level families, perform better in school” (Brown, 2019, p. 21). |
A recent study shows that there is a correlation between the grades of children in school and their parents’ income level: “Children from higher-income families, perform better in school” (Brown, 2019, p. 21). |
| Brown (2019) reports that there is a correlation between the grades of children in school and their parents’ income level: “Children from higher-income families, perform better in school” (p. 21). |
Introductory signal phrases
Using signal phrases when quoting can be done in various ways. If the signal phrase does not shape a full sentence, it should be ended with a comma. In the case of a full sentence, the signal phrase should be ended with a colon.
Examples
- According to a recent study, “Children from higher-income families, perform better in school” (Brown, 2019, p. 21).
- As Brown (2019) reports, “Children from higher-income families, perform better in school” (p. 21).
Quoting in own sentences
Quoting in your own sentences is relevant when the quote is not a full sentence. In most cases, additional punctuation is not needed.
Examples
- A recent study shows that children from higher-income families “perform better in school” (Brown, 2019, p. 21).
- Brown (2019) suggests that children from higher-income families “perform better in school” (p. 21).
Quoting within a quote
A nested quotation is understood as a quoted text within another quote. To avoid confusion, the internal quote can be distinguished by single quotation marks (‘…’). Keep in mind that this is only necessary when both quotes are present in your paper.
Examples
| ✘ Incorrect | ✓ Correct |
| Anderson supports his argument by quoting Maya Angelou: ““Courage is the most important of all the virtues,’ she explained, ‘because without courage, you can’t practice any other virtue consistently”” (Angelou 4). |
Anderson supports his argument by quoting Maya Angelou: ‘“Courage is the most important of all the virtues,” she explained, “because without courage, you can’t practice any other virtue consistently’” (Angelou 4). |
| Anderson supports his argument by quoting Maya Angelou: ‘“Courage is the most important of all the virtues,” she explained, “because without courage, you can’t practice any other virtue consistently” (Angelou 4). |
Anderson begins by quoting Maya Angelou’s wise words that “Courage is the most important of all the virtues, because without courage, you can’t practice any other virtue consistently” (Angelou 4). |
Quoting – Shortening and changing
To smoothly incorporate quotes into your text, you may need to make changes to the original text. For this, it is vital to underline the alterations, so they are clear to the readers.
There are two ways of changing quotes:
How to shorten quotes
When shortening a quote to remove redundant information, you may omit words or parts of a sentence and insert ellipses (…) instead. These provide a clear indication that the quote has been shortened. However, before removing anything, make sure that shortening the quote won’t affect the meaning.
Example
Meyer (2012) argues, “he has to run errands…to get home before midnight” (p. 12).
How to change quotes
In some cases, it is relevant to add or replace words in a quote. Integrating a quote in your own sentence may be challenging, as the grammatical structure or tense may not align with each other. In other cases, some quotes need more explanations in order to express the right context. When altering quotes, it is vital to highlight the changes made. This may be done in various ways:
When adding a word, use brackets around the word to indicate that you have added this word:
Example
Jones (1993) states that “those [plants] with the highest stems are usually darker in color” (p. 201).
If you detect mistakes in an original quote, you may underline this in your paper. For this, the Latin term “sic” is used to indicate that this mistake has not been made by you:
Example
Smith (2003) suggests, “some informations [sic] has been withheld from the government” (p. 60).
If you want to emphasize a certain word or phrase in italics, you must mark this with “emphasis added” so the reader knows to pay attention to this:
Example
“Children from higher-income [emphasis added] families, perform better in school” (Brown, 2019, p. 21).
If you make small changes regarding punctuation or capitalization, it is generally not necessary to clarify this in a bracket.
Block quoting
If the quote is longer than a few lines, the quote must be formatted as a block. For this, you do not use quotation marks, but the quote must be placed in a new line and be indented, so it takes the shape of a separate block of text in your paper. In this style, the in-text citation must be placed after the full stop if the quote ends with a full stop.
Example
Debeena Harris (2012) has a specific take on this topic:
Most people claim that they feel like they’re trapped in a rat race, without an exit. While we can all feel this way from time to time, it’s important to know that there is a way out. (p. 112)
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FAQs
Quoting is a technique that allows you to include ideas from outside sources in your arguments.
By adding quotation marks to words and sentences that were said or written by an individual other than you.
Example:
“We should stand together to fight corruption,“ the politician said.
When quoting a question, you should put the question mark inside the quotation marks.
Example:
- The students were asked, “How many days are there in a month?”
- If are not quoting a question but the whole sentence is a question, you place the question mark outside the quotation mark. As shown below:
- Did the students really respond, “Averagely, there are 30 days”?
